Getting the details right when planning a board meeting is essential to ensure a successful session. Board meetings usually have specific outcomes that must be achieved, including report-writing, decision-making and strategic discussions. To ensure that your meeting meets these items, here are a few important things to keep in mind.
Verify all attendees’ attendance plans for the day prior to your board meeting. Determine how you will supply the equipment or links to remote directors that might be required to attend the meeting by video call. Make sure to verify whether the meeting space is available and arrange any catering or other equipment needed for the room.
Begin to create a draft agenda with the help of the board’s package as well as any concerns or requests from the board chair as well as the CEO and executive directors. Making sure that the agenda is prepared prior to the meeting can allow you to avoid the need for last-minute scrambles, and ensure that you have enough time to talk about the most important topics.
The first item should be an evaluation of the company’s performance since the last board meeting. This includes a reflection of major milestones, accomplishments and areas where the business might require more attention to. Consider how the company could advance with new growth strategies. This could include discussing new markets, customer service policies and investor relations or hiring new employees.